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Library Gazette
The Library Gazette is an internal newsletter produced by and for the staff of the Z. Smith Reynolds Library.
- Issues (1998-2007)
- Guidelines and Policy
Note: In April 2007, the Z. Smith Reynolds Library Gazette moved to a new electronic format. Our current activities, general communications, and notes can now be found in the Library Gazette blog.
Guidelines and Policy
From September 4, 2000 | Vol. 12, No. 14
Newsletter Guidelines
The Library Gazette is the staff newsletter of the Z. Smith Reynolds Library. It exists to facilitate communication across departments of the Library, to enable sharing of information about conferences and workshops, to present policies for consideration by staff, and to convey information about staff changes and activities.
These guidelines are not intended to restrict or discourage submissions or other participation, but to ensure fair and equitable treatment of authors and the materials they submit, and the smooth operation of the newsletter. Library staff members are encouraged to contribute to the newsletter by submitting articles for consideration, ideas for coverage, or suggestions on any facet of the newsletter operation.
Submissions
Any member of the ZSR Library staff may submit material for consideration by the editor. Submissions from student employees, retirees, university officials and others will be considered if appropriate and if space permits.
Material may be submitted by e-mail, Word file attachments, or on disk. Computer disks must be readable by Microsoft Word software on an IBM computer. Multi-media for the web version of the Gazette should be submitted in digital format. The author is responsible for converting materials into an electronic format for submission. Articles and other material submitted on disk must be labeled for easy identification and distinction from other files on the disk.
Material submitted on computer disk will not be deleted from the disk. The disk will be returned at publication.
Editing
Material submitted for publication may be edited for reasons of grammar, spelling, punctuation, clarity or consistency. These changes will be made without consulting the author.
Material may also be edited for reasons of inappropriateness, space restrictions, inflammatory remarks, or inaccuracies. In these cases, an attempt will be made to contact the author before publication. An author may withdraw the entire submission if he or she chooses at the time of such notification.
Material submitted for consideration is assumed to be factually correct. Errors will be corrected if noted, but responsibility for accuracy remains with the author.
Placement, headlines, type size, layout, and use of bylines and graphics are prerogatives of the editor.
Deadlines/Publication
Deadline for submissions shall be 4PM on the Wednesday preceding publication. The newsletter staff will strive to publish the second Monday of every month.
In case of a holiday on Monday, publication shall be striven for on the next workday following.
Publication may be suspended or postponed at the discretion of the Director.
Distribution/Circulation
The newsletter will be emailed to every full time library staff member. Others, including retirees and selected university offices and officials, may receive a paper copy of the newsletter as a courtesy extended by the Director.
Archiving
A set of the Library Gazette will be preserved in paper in the Archives.
Newsletter Staff
The newsletter staff serves at the pleasure of the Director.
Policy changes
Changes in newsletter policy shall be announced in the newsletter. 11/2006
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