released to the worldwide database (with a possible embargo if you choose).
Step 1: Undoubtedly your thesis or dissertation will already be in an electronic form. As you create your document, there are some issues you need to address to ensure that your final product meets the formatting requirements for a thesis/dissertation. Also, you will want to format your Word file so that the conversion to a PDF file will go smoothly. You can find assistance with page numbering, creating sections, footnotes, a table of content, and inserting images are covered here.
Step 2: The next step is to convert your word processing program into a PDF file. Follow these Instructions for how to make this conversion.
If you have problems with the conversion, please contact Molly Keener at Z. Smith Reynolds Library (firstname.lastname@example.org, 758-5829) or Molly Barnett at the Coy C. Carpenter Library (email@example.com, 716-2303).
Step 3: The final step is to submit/upload the thesis/dissertation to the database. You will find specifc instructions for the submission process.Before you actually make your submission, however, you will have complete a release form and turn it in to the Graduate Office. On this form you indicate your decision both on how wide a distribution you want for your thesis (Wake Forest only for an embargo period, or the World Wide Web immediately) and the time frame (when will the thesis/dissertation become available to which audience).
On this form you will indicate your release preferences which will either be the recommended one – make the thesis/dissertation available to Wake Forest and the web immediately – or, if you are planning to publish your research in the near future you may choose to make the thesis/dissertation available just to Wake Forest and then to the web after an embargo period.
As this decision also affects your advisor and his/her work, you will need to get your advisor’s signature on the release form about the timing and the distribution.
One common concern about the electronic thesis and dissertation database is that listing your work here will cause problems with publishing your work later in a journal. At this point, many journals have become aware of the database and developed a policy. Some journals will be concerned but many others are not. Your best bet is to select three journals you might consider sending your thesis/dissertation to and asking them for their policy.
If you think there is a possibility of a patent coming out of your thesis or dissertation, you should discuss the timing of releasing your document with your advisor. Depending on what you and your advisor decide, you may want to consider how you are going to limit access to your thesis/dissertation by locale (just Wake Forest or also the World Wide Web) and the time frame (immediately; in 6, 12 or 24 months; or when you notify us). Incidentally, we have been advised that the date that your thesis/dissertation goes on-line is the date your one-year time frame for patenting is considered to have started.
If you have any questions, please contact us at 336-758-5475.