Frequently Asked Questions

As you are preparing to submit your ETD (electronic thesis or dissertation), here are answers to common questions graduate students raise using the ProQuest ETD Administrator System:

  • If you are delaying the public release of your work via an embargo, the standard options in the ETD Administrator System are 6 months, 1 year, and 2 years. WFU also allows for a 5 year embargo: if you are selecting the 5 year embargo, see instructions on extended embargoes.

  • You do not have to register for copyright, unless you want to. Under U.S. copyright law, your ETD automatically has copyright; you do not have to register or publish or have notice (i.e., (c) name date) to claim copyright – it just happens. If you do want to register your copyright, you can do so at for $35. ProQuest charges an additional $20 service fee to do so for you, charging $55 in total.

  • If you are including other copyrighted works in your ETD (e.g., an image from someone else’s publication; your previously published article), you need to ensure that you either are doing so under fair use (checklists can be useful guides) or have permission. If you have permission documents, it is often wise to include them in an appendix in your ETD. Note that publishers typically grant authors the right to include published articles in theses and dissertations; you can confirm at your journal’s website, in either the author guidelines or rights & permissions section.

  • Print copies may be ordered from third party printing services, such as Lulu, for less than what ProQuest charges per copy. Note that the WFU libraries and the Graduate School no longer require print submission, although some departments still collect print copies, and many students wish to have personal print copies.

  • The Student-Advisor Agreement Form is to be submitted to the Graduate School directly; it is not submitted via the ETD Administrator System.

For additional assistance, inquiries may be directed to Molly Keener, Director of Digital Initiatives & Scholarly Communication, Z. Smith Reynolds Library, Reynolda Campus.